Privacy
Policy

This Privacy Policy describes how Andrej Sasaroga DBA Hylas Companion ("Hylas Companion," "we," "us," or "our") collects, uses, stores, and shares personal information when you visit our website at hylascompanion.us or submit an application through our Site.

We take your privacy seriously. This policy is designed to be clear and specific about what data we handle and why — especially given the sensitive nature of the professional, medical, and background information involved in commercial driver recruitment.

By using our Site or submitting an application, you consent to the practices described in this Privacy Policy. If you do not agree, please do not use the Site or submit an application.

Hylas Companion is a commercial truck driver recruitment and placement agency. We connect CDL-licensed drivers with motor carriers. We are the data controller for personal information submitted through this Site.

We collect information in two ways: information you provide directly, and information collected automatically.

Information You Provide Directly

When you submit a driver application or contact form, we collect:

• Identity: Full legal name, date of birth, Social Security Number (last 4 digits), address, city, state, ZIP code
• Contact: Phone number, email address
• CDL Information: CDL class, CDL-issuing state, CDL license number, endorsements held (HazMat, Tanker, Doubles/Triples, TWIC)
• Driving Record & Safety: Years of OTR experience, accident history, violations, inspection records
• Employment History: Previous employers (name, address, employment dates, reason for leaving, supervisor contact), gaps in employment
• Medical Information: DOT medical card status, medical certificate expiration date, any disclosed medical conditions that affect CDL eligibility
• Equipment Preferences: Preferred trailer type, preferred position type, desired pay package
• Emergency Contact: Name, relationship, phone number
• Consent Records: Date, time, and IP address when you sign or accept any consent or exclusivity agreement on our Site
• Device Information: User agent string, browser type, and operating system collected at the time of consent signing
• Current Fleet: Current carrier or fleet, if applicable, for carrier introduction tracking

Information Collected Automatically

When you visit the Site, we automatically collect:

• Log Data: IP address, browser type and version, pages visited, time and date of visit, referring URL
• Device Data: Device type, operating system, screen resolution
• Cookies: See the Cookies & Tracking section below

We use the personal information we collect for the following purposes:

• Driver Placement: To evaluate your application, match you with suitable motor carrier opportunities, and submit your driver profile to carriers on your behalf
• Verification: To verify your qualifications, CDL status, employment history, and driving record
• Communication: To contact you regarding your application status, available positions, and relevant updates
• Compliance: To comply with FMCSA regulations, DOT requirements, and applicable federal and state employment and transportation laws
• Consent Records: To maintain legally required records of driver consents, authorizations, and exclusivity agreements
• Analytics: To understand how visitors use the Site in order to improve its functionality (using aggregated, non-identifiable data where possible)
• CRM & Operations: To manage our recruitment pipeline, track application status, and operate our business efficiently
• Legal Defense: To establish, exercise, or defend legal claims if a dispute arises

We do not sell your personal information. We do not use your personal information for advertising targeting through third-party ad networks.

We share driver information only when necessary and appropriate for the purposes described in this Policy. The categories of recipients include:

Motor Carriers

When you apply through Hylas Companion, we share your driver profile — including your CDL information, employment history, driving record, and application materials — with motor carriers that have open positions matching your qualifications. By submitting an application, you authorize this sharing.

Driver Qualification & Screening Platforms

Your application data may be processed through or transmitted to the following third-party platforms that facilitate DOT-compliant driver qualification:

• Tenstreet — a driver qualification and onboarding platform used by many motor carriers for application processing, background screening, PSP reports, MVR pulls, and employment verification
• IntelliApp — an electronic driver application platform used for DOT-compliant application processing and transmission to carriers

These platforms operate under their own privacy policies and are bound by FMCSA regulations governing driver qualification files.

Business Operations Service Providers

• HubSpot — CRM and contact management platform used to track application status and driver communication
• Resend — email delivery service used to send application confirmation and status emails
• Slack — internal communication platform through which application notifications are received by our recruitment team
• MongoDB (cloud-hosted) — database used to store application records securely

All service providers are bound by data processing agreements and are permitted to use your data only to provide services to us.

Legal Disclosures

We may disclose personal information if required to do so by law, court order, or government authority, or if we believe disclosure is necessary to protect the rights, property, or safety of Hylas Companion, our users, or the public.

Our Site uses cookies and similar technologies to enhance your experience and analyze Site traffic. A cookie is a small text file placed on your device by a website.

We use the following types of cookies:

• Essential Cookies: Necessary for the Site to function correctly. These cannot be disabled.
• Analytics Cookies: Help us understand how visitors interact with the Site (e.g., pages visited, time spent). We use aggregated data only.
• Preference Cookies: Remember your choices (such as cookie consent acknowledgment) to improve your experience on return visits.

When you first visit the Site, you will be shown a cookie consent notice. You may accept or decline non-essential cookies. Declining cookies will not prevent you from using the Site's core features.

Most browsers allow you to refuse or delete cookies through browser settings. Please note that disabling cookies may affect the functionality of some Site features.

We retain personal data for as long as necessary to fulfill the purposes described in this Policy, unless a longer retention period is required by law.

• Driver Application Files: Retained for a minimum of 3 years from the date of application, consistent with FMCSA driver qualification file retention requirements (49 CFR Part 391), or longer if required by an active carrier relationship or legal obligation.
• Consent Records: Retained indefinitely as legal records of driver authorization.
• Contact Form Submissions: Retained for up to 2 years unless incorporated into an active application file.
• Website Analytics Data: Retained in aggregated form; individual log data is retained for up to 12 months.

When retention periods expire, data is securely deleted or anonymized.

We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These measures include:

• HTTPS encryption on all pages of the Site
• Access controls limiting who within Hylas Companion can access driver records
• Password protection and authentication on administrative systems
• Secure, cloud-hosted database infrastructure

However, no method of transmission over the internet or electronic storage is 100% secure. We cannot guarantee absolute security of your information. In the event of a data breach that affects your rights and freedoms, we will notify affected individuals as required by applicable law.

Depending on your jurisdiction and applicable law, you may have the following rights regarding your personal information:

• Right of Access: Request a copy of the personal information we hold about you.
• Right of Correction: Request that we correct inaccurate or incomplete information in your records.
• Right of Deletion: Request that we delete your personal information, subject to legal retention requirements (e.g., FMCSA mandates).
• Right to Withdraw Consent: Withdraw consent for recruitment representation at any time, which will not affect the lawfulness of processing before withdrawal.
• Right to Data Portability: Request that we provide your data in a structured, machine-readable format.
• Right to Object: Object to the processing of your data for certain purposes.

To exercise any of these rights, please submit a written request to contact@hylascompanion.us. We will respond within 30 days. We may need to verify your identity before processing your request.

Please note that certain data may be retained even after a deletion request where we are required to do so by law or regulation (e.g., FMCSA driver file retention requirements).

Our Site and services are intended for adults who are eligible to hold a commercial driver's license. We do not knowingly collect personal information from individuals under the age of 18. The minimum age to hold a CDL and drive commercially in interstate commerce is 21 years old under federal law. If you believe we have inadvertently collected information from a minor, please contact us immediately at contact@hylascompanion.us so we can delete it.

Our Site may contain links to third-party websites, including carrier websites, industry resources, and partner platforms. These third-party sites have their own privacy policies, and we are not responsible for their practices. We encourage you to review the privacy policy of any third-party site you visit.

We may update this Privacy Policy periodically to reflect changes in our practices, technology, or legal obligations. Changes will be posted on this page with an updated "Last Updated" date. We encourage you to review this Policy periodically.

For material changes that significantly affect how we handle your data, we will provide a prominent notice on the Site.

For privacy questions, data access requests, or concerns about how we handle your information, contact our privacy team: